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Sunday, November 15, 2009

“Define MIS? What are the objectives and characteristics of MIS?” is the question of SMU MBA assignment of MB0031.

About MIS:

MIS is popularly known as the Management Information System. MIS is considered as one such method of generating information which is used by management of organization for decision Making, control of activities, operations etc.

During the period 1940 to 1960 computers were commercially used for census and payroll work. This involved large amount of data and its processing. Since then the commercial application exceeded the scientific applications for which the computer were mainly intended for.

MIS is an information System which helps in providing the management of an organization with information which is used by management for decision making.

Objectives of MIS:

Managers play a key role in any organization. They are responsible for taking decisions appropriate to the need of the market. Information systems have become the main tool used by managers in decision making. Managers perceive information as the driving force to achieve success in any business. Hence there is a need for MIS as:

Support of its business process and operations

Support of decision making by its employees and managers

Support of its strategies for competitive advantage-Gaining a strategic advantage

The major roles of the business applications of a Management Information System may be represented in the pyramid form as shown below:

Major Roles of the Business Applications of IS

Characteristics of MIS:

MIS is mainly designed to take care of the needs of the managers in the organization.

MIS aids in integrating the information generated by various departments of the organization.

MIS helps in identifying a proper mechanism of storage of data.

MIS also helps in establishing mechanism to eliminate redundancies in data.

MIS as a system can be broken down into sub systems.

The role and significance of MIS in business and its classification is explained. It is possible to understand the various phases of development in MIS based on the type of system required in any organization.


Naresh said...

Short but so nicely explained.

Sadique Hussain said...

A management information system has the following characteristics:
System approach: The information system follows a System’s approach. The system’s approach implies a wholistic approach to the study of the system and its performance to achieve the objective for which it has been formed.
Management oriented: For designing of MIS top-down approach should be followed. Top-down approach suggests that the system development starts from the determination of the management needs and overall business objectives. Management oriented characteristic of MIS also implies that the management actively directs the system development efforts.
Need based: MIS design and development should be as per the information needs of managers at different levels that are strategic planning level, management control level and operational control level.
Exception based: MIS should be developed on the exception based reporting principle, which means an abnormal situation, that is the maximum, minimum or expected values vary beyond the limits. In such cases there should be exception reporting to the decision-maker at the required level.
Future oriented: Besides exception based reporting, MIS should also look at the future. In other words MIS should not merely provide past or historical information, rather it should provide information on the basis of projections based on which actions may be initiated.
Integrated: Integration is significant because of its ability to produce more meaningful information. For example, in order to develop an effective production scheduling system, it is necessary to balance such factors as: set-up costs, work force, overtime rates, production capacity, inventory level, capital requirements and customer services. Integration means taking a comprehensive view of the subsystems that operate within the company.
Common data flows: Because of the integration concept of MIS, there is an opportunity to avoid duplication and redundancy in data gathering, storage and dissemination. System designers are aware that a few key source documents account for much of the information flow. For example, customer’s orders are the basis for billing the customer for the goods ordered, setting up accounts receivables, initiating production activity, sales analysis, sales forecasting etc.

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